Dancing Fox on the horizon!

Dancing Fox XXI looms near, and we call upon shire folk who have the time to come and assist in preparation.

In lieu of meeting at the PERC on 30 January, we will convene at the Old Dutch Church to begin some clean up and lugging.

We will also be spending time on Thursday and Friday doing prep and decoration.

Times will be posted here and linked to the FB group.

Thank you!
~Alayne

Posted in Events, Meetings, Shire Business | 2 Comments

Fourth Quarter Seneschale’s Report has been filed.

Unto all to whom these presents come, from Alayne your Seneschale, warm greetings!

You will rejoice to know that the Shire of Nordenhal, Fourth Quarter Seneschale’s Report to the Kingdom has been made and filed in a timely manner.

Once your ebullitions of joy subside, you may return to what you were doing.

Your servant,
Alayne

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Curia to be held at Birka

East Kingdom Curia will be held Sunday, 27 January 2019, 9:00 a.m. at Birka in the Barony of Stonemarche (Manchester, NH)

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from the Kingdom’s Council of the Exchequer

Greetings to the Populace of the Kingdom of the East from the Kingdom’s
Council of the Exchequer!

With the release of the agenda for the Curia scheduled for January 27 at Birka, we expect that you have all seen that there is a proposed tax of 20% on the profits of all Royal Progress Events.  This proposal has been in development for more than a year and it stands as the best solution we could come up with out of many that were considered.  The problem we were looking to solve left us with no options anyone would consider truly “good”.

Over the past 8+ years, the Kingdom has been running a structural deficit averaging $4500 per year.  That it has been that small has been largely a matter of luck, as many various budgets have not been getting spent.  We can not rely on that continuing.  We have already gone through and trimmed budgets as best we can, but that doesn’t do anything to fix that our expenses simply outstrip our income.

In the interests of transparency, here is some insight into what the Kingdom budget looks like, and where the money is going.  The Kingdom has nominally 2 sources of income: Pennsic and Kingdom Events.  We budget to receive $8000 each year as the East’s share of Pennsic profits, and $8000 each year as the Kingdom’s 50% share of Kingdom Event profits.  So presuming everything comes in as planned, $16,000 per year in income.

On the expenses side, we budget to spend $8000 on Kingdom expenses at Pennsic.  We budget an allocation of $5000 to each Reign to cover travel and other expenses of the Reign as allowed by Law and the IRS 501(c)(3) rules, so $10,000 per year.  Those three items are always fully spent and have already exceeded our budgeted income.  Also of note is that the least expensive Reign in the past 10 years cost around $8500 and the most expensive was apparently close to $16,000, so the Kingdom’s contribution is possibly less than it ought to be.

Continuing on the expenses, the Chamberlain and Archivist have a storage unit, $1800 per year. We have $1000 budgeted for background checks for those who will be working with Youth.  The Ministry of the Lists has $1000 for printing and mailing auth cards and for travel to Crown Tournaments and the Royal Rapier and Rattan Champions events.  The Signet has $600 for postage and supplies.   The Webministry has a budget of $2200 to pay for the server hosting all of the Kingdom’s online services other than email and maintain the polling system.  All of these are generally largely spent over the course of the year.

There are other budgets that haven’t been getting spent lately, but that we expect will be.  The Chamberlain has $1000 for maintenance, repair, and replacement of the assets in their care. The Chronicler has $1000 for software upgrades as necessary for the production of the Pikestaff.
The Seneschal and Exchequer each have $200 for office supplies and
such.

When it is all added up, if the budgets were all spent, the Kingdom would be losing well over $10,000 each year.  In reality, as stated up above, we’ve been losing around $4500 each year. Unfortunately, this is not sustainable.

As it is the role of the Kingdom Council of the Exchequer to maintain the Kingdom on a firm financial footing, over the past 13 months we have
been working with now three sets of Royalty trying to find a solution to
the problem that would be as fair as possible to everyone involved.  This is unpleasant, but our hope is that this will solve our current situation and give the Kingdom enough breathing room moving forward.  Costs are going to continue to increase.  We expect a lot of our Royals, traveling South to Caer Adamant, North to Havre des Glaces, East to Ruantallan, West to Montevale, and everywhere in between.  Inflation is a universal truth in this reality, and we need to increase Kingdom income or we will slowly bleed to death.

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Election time!

It is election time, folks! Please refer to the Shire ByLaws and follow these procedures if you are interested in running for an office, leaving an office or simply renewing your tenure in an office. For your convenience I have quoted the pertinent sections below, but the entire ByLaws are located here:

https://nordenhal.eastkingdom.org/bylaws/Nordenhal%20By-laws%202014.pdf

Several incumbent officers have already stated that while they would be happy to renew their offices, if someone would really like to try their hand at the office, they will gladly cede the post:

Exchequer
Web Minister
Seneschal

The Arts and Sciences Officer will be vacating her post at the end of her term.

If you are interested in running for any of the above positions, please have the courtesy to contact the officers and find out what the post is all about as soon as possible.

This will be discussed at the January meeting 2 January, 2019.

B. Elections procedure
.
a.
Elections will occur every odd calendar year at the April business meeting (barring special circumstances)
b.
Election reminders will be announced to the populace in January of an election year at the business meeting and on the Shire website.
c.
Letters of Intent must be submitted in writing by the March business meeting immediately preceding the vote. Letters must include:
i.
Statement of interest in a particular office
ii.
Both the candidate’s legal and SCA names
iii.
SCA proof of membership
iv.
Address, phone number, and email address and written permission to publish information on the Shire website 1 month in advance.
d.
New officers will take office beginning at the first May meeting immediately following the election.

C.
Terms
.
a.
Officer positions are two (2) years.
b.
Officers may be re-elected as allowable by Kingdom Law.
c.
At the end of their term, Officers may:
i.
Resign their office by submitting a letter in writing at the business meeting 2 months before desired resignation.
ii.
Submit a letter of intent to remain in office in writing at the March business meeting before their term is complete. They must then run for re-election against any new candidates.

Section IV:
Responsibilities of Officers
A. Requirements for Officers.
a.
Fulfill the duties pertaining to their specific office, as outlined in the East Kingdom and/or Society law and policy.
b.
Fulfill the Kingdom reporting requirements for that office with a copy of each report going to the Shire Seneschal.
c.
Read their Kingdom Counterpart’s reports in the Pikestaff. This is where any changes in office policy will be posted.
d.
All officers are expected make their best efforts to attend the populace meetings.
e.
All officers must submit a monthly report at the Shire business meetings. If an officer cannot attend a monthly meeting, they are required to make a report in writing (via e-mail) to the Seneschal in advance of any meeting they
cannot attend
f.
Officers must attend a minimum of one business meeting per quarter.
g.
Be available via email.
h.
Be a paid member of the SCA for the duration of their tenure in that office.

NB: Kingdom Law REQUIRES all officers to utilize an official EK email.

Thank you, all.
Alayne

Posted in EK Law, Meetings, Shire Business | 1 Comment